Robbins currently uses a customised software database to accurately control all facets of its Engineering Projects. These include procurement and expediting of equipment and services, detailed reporting on budget and project status and the compilation of feasibility studies. The Database automatically updates project budgets, vendor data and a variety of other fields when orders are placed through it.
Robbins procure equipment and services using a variety of purchasing systems. The two most common methods are the requisition and the direct purchase order systems.
Cients can receive updated project budget reports as often as required. This is achieved, once again, using the database. The reports are updated and linked to the purchasing system to enable an accurate appraisal of the committed project costs versus the budget.
This system is indexed by the Budget Allocation Number (B.A.N) or work breakdown structure (W.B.S.) code.
The B.A.N or W.B.S. is the basis for all project control activities. All areas of the project are allotted a unique identifier and consequently costs are then charged to those numbers accordingly. This allows Robbins to “dissect” areas of the project budget that may require additional scrutiny due to either their complexity or cost restrictions.
Robbins follows industry best practice when calling tenders for project works. Typically a tender package will consist of the following documentation:
Part “A” Site Information & Design Criteria
Scope of Works
Part “B” Standard Specification
Part “C” Commercial Terms & Conditions
Robbins policy is to call three tenders for all works unless the client has nominated a preferred supplier for reasons of either cost or service.
Tender submissions are reviewed by representatives of both the Client and Robbins prior to nomination of the successful vendor.